Job Description Event Coordinator  (COX00000122)Description 

Salary Range: Salary commensurate with experience and qualifications.

Job Summary: The Event Coordinator provides support for staff and programs associated with The Caruth Institute including the following:1) Provide operational support on programs and events2) Provide communications support on programs and events3) Provide general administrative support to the Executive Director, Assistant Director, and the Institute 4) Provide general administrative support for Caruth faculty and students

Essential Functions:
Program/Event Operation Support: Assist in planning and scheduling

Responding to inquiries, handling registration and enrollment

Oversee catering/space management

Coordinate/schedule arrangements for speakers

Process payments, order and organize material

Sourcing vendors of promotional items to secure competitive rates.

Collaborate with others on events.

Program/Event Communications Support: Assist in marketing communications, promotions, and emails, telesales, and participant/attendee recruitment efforts. Update and maintain the website and social media.

Assist in the creation of event/program collateral. Administrative Support: Including processing invoices, purchasing, cost budgeting, helping to oversee the day-to-day operations of the Institute, keeping database current, filling out and processing expense reports, billing registrants, etc.

Be the primary contact for telephone and email inquiries.

Faculty & Student Support:  Assist with speaker logistics, coordination, and arrangements, course administrative issues, and interacting with for-credit and non-credit students.  Process awards to winning teams.Occasional evening and weekend work for specific events 


Education and Experience:

Bachelor’s degree is required, preferably in English or Communications.

Experience in event planning, collateral development, and social media is desirable.

Experience creating communications sharing success stories to a target audience is preferred.  Experience promoting events, fundraising, or promoting for a cause is a plus.

Knowledge, Skills, and Abilities:

The candidate must demonstrate strong verbal and interpersonal communication skills with the ability to forge strong working relationships with a wide range of constituencies.

Must also demonstrate the ability to communicate effectively in writing. A strong customer service orientation is essential.

The candidate must have strong time management, organizational, and planning skills with the ability to prioritize and manage multiple tasks. A strong focus on attention to detail is essential.

The candidate must demonstrate strong problem-solving skills and the ability to be resourceful, proactive, and seek assistance as needed. Since the Caruth Institute is an entrepreneurship center with a small team.

The candidate must be a self-starter and demonstrate the ability to work independently to further the objectives of the Institute and must exhibit the utmost level of professionalism, be a team player, and be especially comfortable working in a dynamic and fast-moving environment.

The candidate must be proficient in Microsoft Office, internet research, LinkedIn, and other social networking tools are required. Experience in database management, electronic event management tools, and estore/eCommerce tools is preferred.

Physical and Environmental Demands: Sit for long periods of time

Deadline to Apply: September 24, 2021

EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601,  
Primary Location: USA-TX-Dallas
Job: Administrative Managers & Professionals
Organization: Cox School of Business
Schedule: Regular
Shift: Staff
Employee Status: Individual Contributor
Job Type: Full-time
Job Level: Day Job
Travel: No